DepEd Records Automation
Narrating...
🇵🇭 DepEd School Records Automation
Stop encoding.
Start generating.
SF9 and SF10 automation for Philippine public schools — with attendance scanning, barcode IDs, and one-click bulk generation.
SF9 Report Cards SF10 Permanent Records Barcode Attendance JHS + Elementary KTo12 & Matatag
SF9 Report Cards·SF10 Permanent Records·Barcode Attendance·KTo12 & Matatag·Bulk Generation·Grade 4–10·ZIP Download· SF9 Report Cards·SF10 Permanent Records·Barcode Attendance·KTo12 & Matatag·Bulk Generation·Grade 4–10·ZIP Download·
Developed by JayTechIT · Langapod Integrated School · DepEd Region IX
😩 The Problem Every DepEd Teacher Knows
Every quarter, teachers spend days doing what should take minutes.
⏱️
Hours of manual encoding
SF9 and SF10 filled by hand — subject by subject, student by student. 40 students × 8 subjects = hundreds of entries every quarter.
❌
Errors that waste more time
Manual encoding leads to computation mistakes, wrong grades, and form reprints — wasting paper, ink, and what little free time teachers have.
📋
Attendance still on paper
Tracked daily on paper, then re-encoded monthly into records. Double work — every single month, for every single teacher.
📱
Parents find out too late
Absences only reported at end of month. By then, a pattern is already forming — and no one had the chance to act on it.
💡 One System Replaces It All
Import once.
Generate in seconds.
All the forms teachers used to encode by hand — now created automatically from data they already have.
0
Manual encoding after initial import
<1min
To generate an entire section's forms
2
Curricula: KTo12 + Matatag
7
Grade levels: Grades 4–10
🔄 How It Works
Three imports.
Everything flows from there.
📄
Import SF1Student roster & enrollment info
↓
→
📊
Import GradesConsolidated grade sheets
↓
→
📅
Scan AttendanceDaily barcode check-in
↓
→
⚡
GenerateSF9 & SF10 ready to print
Auto-detects KTo12 vs Matatag Individual or bulk generation ZIP download for entire section JHS + Elementary supported Credentials auto-filled per student
📄 SF1 Import
The class list is already in SF1. Use it.
Step 1
Upload the SF1 Excel file
No reformatting needed. Reads the standard DepEd SF1 format — the same file advisers fill out every school year.
✓ Works with existing DepEd files
Step 2
Students enrolled instantly
LRN, full name, gender, birth date, guardian details — all imported and stored. Ready to populate every form automatically.
✓ Zero re-encoding of student info
Benefit
SF9 & SF10 pre-filled
Once a student is in the system, their basic information populates every generated form — SF9 report cards and SF10 permanent records.
✓ One import, used everywhere
Bonus
Update anytime
Re-import an updated SF1 to add new enrollees or fix records. The system handles duplicates — existing data is updated, not doubled.
✓ Safe to reimport anytime
📊 Grades Import — The Game Changer
Grades already in a spreadsheet?
You're basically done.
No more typing grades one by one. Upload the consolidated grade sheet — the system handles everything from there.
How it actually works:
Takes 2 minutes. Replaces 2 hours of encoding.
1
Export the consolidated grades Excel — same format teachers already use
2
Upload to the system — auto-detects KTo12 or Matatag automatically
3
Quarterly grades and general averages are mapped to every student
4
Hit generate — SF9 and SF10 come out complete and ready to print
⚡ Generation — Your Way
One student or an entire section —
generate both.
Individual Generation
One student. One click.
Generate a single student's SF9 or SF10 on demand. Perfect for re-prints, corrections, or mid-year transfers. Download instantly as a Word file.
SF9 Report CardSF10 Permanent RecordInstant .docx download
Bulk Generation
Entire section. One ZIP file.
Select a section, click generate — every student's form is created simultaneously. Download as a single ZIP. Open, print, done.
All students at onceZIP downloadUnder 60 seconds
SF9 — Report Card
Quarterly grades, attendance, remarks.
All four quarters filled. Attendance totals pulled from scan data. General average computed. Teacher signatures and credentials auto-filled.
JHS + ElementaryKTo12 + Matatag templates
SF10 — Permanent Record
Complete academic history, preserved.
Multi-year permanent record with all grade levels, sections, school credentials, and learner profile. Auto-populated — no manual filling.
Historical import supportedLRN-matched per student
📱 Barcode Attendance System
Any Android phone.
Zero extra hardware.
Print labels
→
Attach to ID
→
Student scans
→
Attendance recorded
→
Auto-syncs to SF9
🕗
4 scan points daily
Morning in/out, afternoon in/out. Tracks late arrivals, half days, early dismissals.
📊
Auto-sync to SF9
Monthly totals calculated automatically. Attendance is pre-filled when SF9 is generated.
📲
Zero extra hardware
Uses the phone camera. No dedicated scanners. Any Android phone already in school works.
🔔
Coming: Parent alerts
Messenger notifications on every scan — arrived, late, absent. Real-time, at zero extra cost.
💰 Pricing
Simple, affordable, and always
up to date.
Small School
₱5,000
setup + ₱5,000/year · below 300 students
  • SF9 + SF10 generation
  • Barcode attendance
  • Individual + bulk generation
  • All curriculum updates
  • Messenger support
MOST POPULAR
Medium School
₱5,000
setup + ₱8,000/year · 300–700 students
  • SF9 + SF10 generation
  • Barcode attendance
  • Individual + bulk generation
  • All curriculum updates
  • Priority support
Large School
₱5,000
setup + ₱12,000/year · 700+ students
  • SF9 + SF10 generation
  • Barcode attendance
  • Individual + bulk generation
  • All curriculum updates
  • Dedicated support
💡 A Different Way to Look at It
You're not purchasing a website.
You're adapting a solution that works for you.
Other schools are still doing this by hand. This is the chance to move differently — not just faster, but smarter.
❌ Before
Encoding grades manually every quarter
Reprinting forms because of calculation errors
Paper attendance re-encoded monthly
Staying late to finish what should be done
↓
→
✓ After
Import grades once, generate everything
System computes — no errors, no reprints
Barcode scans update attendance automatically
Done before the bell rings
"The school didn't just get a tool. It moved forward."
❤️ What That Time Is Really For
40+ hours a year.
Given back to you.
That's a full work week — returned every single year. Here's what teachers actually do with it.
🏠
Be home on time
That stack of SF9s you used to finish at midnight? Done before dismissal. Go home. Be present at dinner.
🧘
Rest without guilt
Teachers pour into everyone else. This gives back the margin to breathe and actually recover between quarters.
📚
Teach with more energy
Less encoding means more lesson prep, more student attention, more of the work that made you want to teach.
✨
A healthier school year
Teacher wellness isn't a bonus — it shows in the classroom. When teachers are less burned out, students feel it too.
🗺️ What's Next
Built for today.
Ready for tomorrow.
Now
SF9 + SF10 generation · SF1 + grades import · Barcode attendance · Individual + bulk generation · JHS + Elementary · KTo12 + Matatag auto-detection · ZIP download · Admin + teacher roles
Soon
Messenger parent notifications (absent, late, arrived) · RFID scanner support · Daily attendance dashboard · School-wide summary reports
Future
Multi-school SaaS platform · Per-school isolated databases · School admin portal · Senior High (Grade 11–12) support · Mobile app for parents
🚀 Get Started
Ready to automate
your school records?
Start with a free pilot for your first school. Iron out the details, get feedback, then grow from there. The system is ready — let's deploy it.
Free pilot available No extra hardware needed Setup in one day Works with existing DepEd forms KTo12 + Matatag ready
Developed by JayTechIT
Langapod Integrated School · DepEd Region IX